The following is the constitution of the She’ eb Farmers Association 1 Name and Address of Association 1.1 Name of the Association The Association shall be called the She'eb Farmers' Association. All cheques shall be filled in before signatures are added. THE PRESIDENT Article 8.2 The President shall: a. No changes to the regulations governing the Maintenance or Building Reserve Fund shall result in the operation of the account breaching any relevant legislation including the Tenements (Scotland ) Act 2004 and any successor legislation. Minutes shall be distributed to all members as soon as possible after a meeting. These regulations will govern any account where owners deposit a sum exceeding £100 in any single payment or £200 within any calendar year. Aims and objectives 3. Committee members must declare any interest they may have in the topic under discussion and the committee shall decide if they need to forfeit their right to vote on that matter. Sample constitution for small voluntary organisations Page 4 8 Annual General Meeting (a) The Group shall hold an Annual General Meeting (A.G.M.) jŠÍ°5e…ŒœF³ýj¸š¸k«` À³qZTϟ­bv‚ƒê@Ônþ[UŸ`RzìÉ0Í7mãRy:¯ÎfEÆ2H –. Application for membership To establish a Building Reserve Fund to hold monies for future major repairs and improvements and to make regulations governing expenditure from that account. Each club should carefully consider the most appropriate constitution for its. Object . All correspondence of the Association, including the bank statement, shall be addressed to the Secretary. Failure to bring the books to a meeting on three consecutive occasions shall mean the Treasurer be asked to resign. Officers and Duties. Sample Constitution PREAMBLE We, the members of (New Student Organization), to fully realize our purpose, do hereby adopt and establish this constitution as the guiding instrument of our organization. the names and addresses of the persons who will be authorised to operate the account on behalf of the owners. 9. A refund date on which repayments will be made to contributing owners in the event the work does not go ahead. if agreed in writing, retained in the account as a float. Article I: Name State the name Article II: Purpose What are the aims of the organization How will the organization function For whom does the organize exist Whom does it benefit Article III: Membership It provides structure and organisation to reduce the chance of conflict between members, and with external stakeholders. (2) If the Constitution is altered, the public officer must ensure compliance with section 23 of the Act.  A third (1/3) of the total membership of the association … Details of arrangements for owners to make a written request for repayment of the sums paid in. Proposals for amendments to this constitution, or dissolution must be delivered to the secretary in writing. 3. this is an example of a constitution The Constitution of a New Organization at the University of California, Los Angeles Article I - General Provisions 1. Name of Club. 1. The Secretary, Treasurer and Chairperson shall be signatories on the account and all cheques shall require two of these signatories. Application must be made to the Secretary at least 7 days before the meeting. The club will be called . By contacting such nonprofits, you can introduce yourself as a representative of a similar organization and request to see a copy of their constitution. The AGM shall be held at a suitable venue to accommodate as many members as possible. This is a draft constitution for your parent-teacher association. Additionally, they will have the same focus or purpose as your company. There will also be a voluntary donation policy. A constitution is a document that provides the rules on how an organization of people (e.g., a small club, a university group, or even a group as large as a country or state) runs its affairs. SAMPLE CONSTITUTION The constitution of an organization contains the rules that govern the actions and activities of the group. OLD STUDENTS' ASSOCIATION CYMDEITHAS Y CYN-FYFYRWYR CONSTITUTION As revised at the Annual General Meeting held on the 5th April, 2008. 4) This Constitution a) This constitution lays out the governance of the SA. An AGM shall be held every year to discuss the activities of the Association, to receive the audited accounts and to elect the committee. e. act on behalf of the Association in emergencies. The committee shall elect from within their number the following office bearers: Chairperson, (. Every voluntary group should have an up to date, adopted constitution – sometimes referred to as a group’s governing document. Model Constitution of the XXXXXXX Association. To live in Unity and Harmony as one indivisible and indissoluble Association under God; and to Provide for ourselves a Constitution for the purpose of promoting good relationship and welfare of our members and the development and progress of our alma mater. (b) The members with power to vote present at the Annual General Meeting shall elect the Treasurer and Secretary of the Association and such other Honorary Officers as the Association … Dissolution of the group shall only take effect if agreed by two thirds of the members present and voting at the meeting. 2. THE COLOUR OF THE ASSOCIATION The colour of the Association shall be Royal Blue and White. A Constitution for Incorporated Trustees is a set of rules and regulations regulating the affairs of an organization.This document simply specifies the manner in which the organization is run and managed..  The Constitution shall at all times be the executive instrument by which disbursements will be made and all activities of the association organized. The Association is not required to make any repayment where the written notice is received after a contract to carry out the maintenance has been signed. Alteration of the Constitution. OBJECTS. The maintenance account must be a bank or building society account which is interest bearing, and the authority of at least two persons or of a manager on whom has been conferred the right to give authority, must be required for any payment from it. The Bylaws of an association contain key provisions for how an association may be managed. Name . 1.2 Change of names shall be sent to the secret of the association not later than three weeks before the opening of any general meeting. Constitution and Bylaws of [NAME OF SOCIETY] Constitution . These rules and regulations may include procedures for electing and appointing board members and officers, the protocols for the board and member meetings, terms of office, voting methods, and standards for amendments to the community’s governing documents. For an AGM, proposed changes must be submitted to the Secretary in writing not less than 28 days before the AGM. The auditors shall be an appropriately qualified or experienced independent body. The membership of this organization shall consist of any UCLA student, undergraduate or graduate. D. All new members of Egba Progressive Association, Inc. are required by this constitution to pay a non refundable fee of Three Hundred Dollars($300.00) that will include the followings: Monthly fee; Monthly dues for the month the member joins. The annual fee will be reviewed at each AGM. At the AGM the resignation of all committee members shall be accepted and a new committee elected. The constitution is subject to amendment in a general meeting and 2/3 support of members present. The Officers of the Organization shall consist of a President, one or more Vice … Model Constitution of the XXXXXXX Association. All expenditure shall be agreed and controlled by the committee. 1.2 Registered address For a Special General Meeting, all members shall be given fourteen days notice of the meeting and the proposed changes. NAME OF NATIONAL GOVERNING BODY. The voting shall be by a simple majority of members present. Committee members can be voted off if they have not attended three consecutive meetings without good reason and have not submitted their apologies. Ideally, these entities will be in your same county and state. SCHEDULE B REQUIREMENTS FOR APPROVAL AS PUBLIC BENEFIT ORGANISATIONS As provided for in Clause 5 of this Constitution, The Association intends to apply to the Commissioner for SARS for approval as a Public Benefit Organisation in terms of Section 30 of the Income Tax Act. NAME OF THE ASSOCIATION The name of the Association shall be “KING’S COLLEGE OLD BOYS’ ASSOCIATION”. Any member, having the written support of one third or more other members, may request the committee to call a Special General Meeting of the Association. Membership shall be open to owners of properties at (. Section A. Article 1 . NAME The name of the Association shall be 'The Old Students' Association, Aberystwyth University, (hereinafter referred to as 'the Association') and its abbreviation shall be 'Old Students' Association'. The scope of a charity constitution is widespread covering almost all aspects of a non-profit’s operations. All votes shall be decided by a simple majority of the members present. There is not much competi… The document covers membership of the PTA, meetings, decision making and other legal points. ARTICLE II Purpose There must be at least three of the committee members present for any decision to be made at a committee meeting. particular circumstances. Therefore, it becomes important to create such a document with the utmost care and effort. the date on which the decision to carry out the maintenance was made and the names of those by whom it was made, a timetable for the carrying out of the maintenance, including the dates by which it is proposed the maintenance will be started and completed, how the sum required from each owner has been arrived at, the location and number of the maintenance account, and. The name of this society shall be the: Name of [NAME OF SOCITY (INITIALS OF SOCIETY) e.g. A committee shall be elected at the Annual General Meeting (AGM) and shall serve a full 12 month term. For guidance and examples on adding content to the various articles, refer to the Society governing documents. and shall be entitled to attend and vote. OBJECTS: The objects of the Association are:- To To To To To List as necessary to cover the purposes of the Association. why the estimate is considered a reasonable estimate. 00103D Sample club constitution Page 1 of 6 Club/Society Constitution A club’s or society’s constitution is a document that defines your club or society and provides you with a basic set of rules for the daily running and management of this group. This applies to all general meetings of the Association. Upon approval the Association shall: 1. Constitution Template. The Secretary shall deal with all correspondence. MEETINGS. NAME OF CLUB . Where the money is required to maintain a float, the amount requested must have been agreed by a majority of owners or according to the rules set out in the Title Deeds for (property address). Any repayments made must include the appropriate share of any interest earned on the account. Jamesville Fish Society (JFS)] SECTION 2 . be shared among owners according to their shares and the amount they have paid in or. The name of the Association/Club is _____ (Inc.) hereinafter referred to as the “Association” or “Club” (Note: This example draft may refer to either Association or Club.) Minutes may be sent via post, hand delivery or electronic communication. Money in the maintenance account is held in trust for all the depositors, for the purpose of being used as payment for the maintenance. 1.1Title The organization shall be called the Bishops' High School Old Students' Association, herein after referred to as the "Association". Members who are unable to attend the meeting may apply to the committee to join the meeting via telephone or other electronic means. Provided that a member of the Board shall be a member of the Organization. The committee and office bearers shall make and carry out decisions in accordance with the objectives of the Association. Once a year, the accounts shall be audited and presented to the Annual General meeting of the Association. All money raised by or on behalf of the Association shall be applied to further its objectives, All funds shall be kept in a bank account that shall be opened in the name of the Association. Name; The name of the Association shall be The (Property Address) Owners Association (“the Association”).Objectives; The objectives of the Association are as follows: and will be affiliated or registered to the. Let them know you are looking for a constitution to study so you can create your own. The fee will cover the administration and running costs of the Association. At least 28 days notice shall be given to members of the AGM. The name of the Association shall be The (Property Address) Owners Association (“the Association”). the estimated cost of carrying out that maintenance. Any owner is entitled to inspect, at any reasonable time, any tender received in connection with the maintenance to be carried out, Repayments from the Account after work is completed, Any money held in the maintenance account, including interest, after all payments in respect of the maintenance carried out have been paid will either, We send occasional legal and technical updates, Working well with neighbours. Constitution and shall include three persons who shall act respectively as the Chairman, Secretary and Treasurer of the Organization; until the conclusion of the first Annual general meeting when a substantive Board shall be appointed to serve for a period of 3 years. For most people, the need to write a constitution will likely arise in the context of a small organization. The Association may raise funds by obtaining grants from other bodies or by fundraising schemes. Membership shall cease on sale of property or end of tenancy as appropriate. It is extremely helpful to review other nonprofits in your area for suggestions on how to compose your own constitution. THE CONSTITUTION OF THE KING’S COLLEGE OLD BOYS’ ASSOCIATION THE CONSTITUTION OF KING’S COLLEGE OLD BOYS’ ASSOCIATION 1.  The constitution may be amended only with the approval of two-thirds (2/3) majority of the total membership of the association at a special general meeting purposely called to discuss the proposed amendment. The Association will give written notice with a minimum period of 1 calendar month of any sums required to be paid into the Account. You can use the given pdf sample as reference material for preparing a well-rounded constitution document for your organization. This applies to all general meetings of the Association. Receipts are required for all expenditure over. To establish a Maintenance Account to hold monies in advance of communal repairs and to make regulations governing expenditure from that account. d. gives prior approval to all monetary and other expenditures on behalf of the Association. 1. Items for the agenda should be forwarded to the secretary and Chair at least seven days before the meeting, where possible. A good constitution will not only A constitution is … Such a meeting shall come about following a proposal in writing signed by a simple majority of those remaining on the committee being submitted to the Secretary. 2. The Association may only be dissolved by a Special General Meeting called for that purpose. 1.2 Office The Registered Office of the Association shall be situated at 84 Carmichael Street or at any other place designated by the Executive Committee and approved by the members at a General Meeting. Any committee member who brings the Association into disrepute or refuses to comply with the constitution shall be expelled on the majority vote of the full committee. Accounts shall be kept by the Treasurer, and brought to every committee meeting where they may be inspected. b) This constitution supersedes all Club constitutions. All votes shall be decided by a simple majority of the members present. The objectives of the Association are as follows: This constitution was adopted by members at a General Meeting of the XXXXX Owners Association on Date ???? in the month of _____. On dissolution, any documents belonging to the Association shall be disposed of in a manner agreed by that meeting, details of the proposed maintenance and why it is required. 3.1 The Association is a public, non-profit organisation established for the following … CRICOS Provider No. Any changes to the information given above must be notified to all owners at the earliest opportunity. The Association may make a majority decision authorising a manager or at least two other persons (whether or not owners) to operate the maintenance account on behalf of the owners. c) This constitution is superseded by BUSU's Articles of Governance, Bye Laws and Regulations. (b) All members shall be given at least fourteen days’ notice of the A.G.M. Any money received via funding bodies should be returned to the funders in relation to the funding criteria. Name. 15. constitution and membership 8 16. election of members 8 17. secretary 9 18. treasurer 9 19. casual vacancies 9 20. removal of member 10 21. meetings and quorum 10 22. delegation by committee to sub-committee 11 ... pay to the Association a fee of determined by the Committee or, where Parent-teacher association constitution and rules. SAMPLE ASSOCIATION BYLAWS. The quorum shall be one third of the membership. Meetings of the committee shall be open to any member of the Association who wishes to attend. Members shall be given at least 14 days notice of a general meeting. No officer shall sign a blank cheque. Any offensive behaviour, including racist, sexist, ageist, homophobic or other inflammatory remarks shall not be permitted. Regulations governing operation of the Maintenance Account. Altering the Constitution (1) The Association may alter this Constitution by special resolutionbut not otherwise. The minute must record how members joined the meeting and which agenda items they took part in. The Greater [NAME OF SOCITY] is a not-for-profit educational organization dedicated Committee members may only speak through the chair. ARTICLE I Name The name of this organization shall be (New Student Organization Name), hereafter referred to as (NSO). Quarterly dues for the quarter. 13. Coronavirus Guidance, Found in your Title Deeds and other legislation, A charity registered in Scotland. The Secretary must notify members of any proposed changes 21 days prior to the AGM. A group might be called a club, society, association, organisation, project, centre, federation, group, or anything similar. The quorum for an AGM shall be ___ members. Agenda shall be distributed to the membership at least four days before a meeting, where possible. A Sample Constitution IN ORDER TO QUALIFY FOR AFFILIATION TO A.C.R.A., CONSTITUTIONS MUST CONTAIN THE FOLLOWING PROVISION: ­THE ASSOCIATION SHALL BE NON-PARTY-POLITICAL AND NON SECTARIAN The document below is a sample Constitution, representing the type of Constitution necessary to effectively found a local Residents' Association. 2. Part 3 – Members Division 1 - Membership . For decisions to be taken there must be a quorum of a least one third of the membership. Owners Association Sample Constitution. Supplies that includes the following: The Association constitution All members shall be informed of such a meeting at least 21 days before the date of the meeting. Association c. submit recommendations for the amendments to the constitution and by-laws for the approval of the membership. The name of this organization shall be the New Organization at UCLA. Academia.edu is a platform for academics to share research papers. Each member of the Association shall pay an annual fee of. General meetings for all members of the Association shall be held regularly to discuss matters and to keep members fully informed of the Association’s activities. The secretary in conjunction with all other officers shall then decide on the date of a meeting to discuss such proposals, giving at least four weeks (28 days) clear notice. (a) Only members of the Association aged eighteen years and over shall be eligible to serve as Honorary Officers. (2) Numbering of Articles should not be changed, as it mirrors the numbering in the Society governing documents. SAMPLE SECTION CONSTITUTION AND BYLAWS (5/01/12 version) NOTE: (1) Must not alter Articles 1 and 10. This constitution  and any regulations governing operation of any accounts shall only be changed at a Special General Meeting of the Association or at the AGM. Regular meetings will be held the first and third Thursdays of every month. A basic constitution is provided below . The committee shall call the Special General Meeting within 21 days of receiving this request. The property manager may attend committee meetings as and when invited by the committee. Charity number SC050495, To promote and protect the interests of all owners at (, To ensure that everyone resident within the building, including owners and tenants, has an equal opportunity to become involved in the Association and its work, To promote a positive community spirit within (. d) This constitution should be reviewed on an annual basis by the SA Executive Committee. Decisions shall be agreed by a simple majority, voted in through a show of hands, or a secret ballot. 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